1. Fees:
a) 25% Deposit is required before the commencement of the Service, remainder billed throughout the project.
b) Any re-work on an already completed task will attract additional charges. Any changes in the design after the design approval will incur additional charges. Any modifications requested during the development or after the Launch date will incur additional charges. All additional work, over and above the estimates will be charged separately at our hourly rate.
c) If, at any stage, you're not happy with the direction our work is taking, we encourage more communication to align ourselves. If, for any reason, you wish to cease beyond a current phase, you agree to pay us in full for everything we've produced up to that point, including the current phase, before we will cancel this Agreement and commence the terms of the 'Term and Termination' clause found at the end of this document.
d) Final fees are to be confirmed as it will depend on the final website features list that we clarify during Onboarding and Strategy. We're flexible and will do our best to incorporate small changes as they arise. Any larger change requests during the project (after signing off on the above scope) may incur extra fees, for which we'll provide an estimate before going ahead. Above all, we'll make sure the website gets launched with minimal fuss and we will be here to help through the whole process right through to completion. Examples of other foreseeable and ongoing costs not included in our Fees are provided below for your information, and are not paid to GRAVITATE if they are required as payment will be directly with the third party provider: PayPal and Payment Gateway fees from merchants such as PayPal, Stripe, eWay, Shopify Payments, etc., Calendar and scheduler programs, Invoicing and booking applications, Website monthly plan. This cost varies depending on your needs, Any website apps that you have approved to be integrated with your website will be charged to you directly by the app company or website company, Website Theme templates, Any other integrations that you have approved e.g. Reckon, Xero, 3PL etc
2. Explore essential pages to develop: During the website development process, we will deep dive into exactly what we create during our build together. Note: We have quoted you on fixed number of pages and sections. If you would like to add additional pages or sections to the website, we are happy to provide an additional scope of work for this. During setup, we will portion the website build into who will internally create pages along with GRAVITATE creating the set number of pages in our scope.
3. Website integrations: Shopify / Wix / Squarespace are powerful website platforms. These are hosted services so you don't need to worry about buying a hosting package. All you need to do is own your domain and we can point it to your new site. Your website is a third-party product not owned by us, so we aren't responsible for any issues that may arise after launch, such as downtime or bugs in the control panel. The support team should be able to help you. We are always available to help and encourage an ongoing relationship - either on retainer or ad hoc hourly as required.
4. 3rd Party apps: 3rd Party apps are functioning outside of our control and therefore, may change, glitch, drop out, change pricing, service or level of quality. We do our best to ensure we're using apps we already use in our own and other client accounts for confidence, however we are not responsible for any issues you have with these 3rd Party apps, such as downtime or bugs. The respective app support team should be able to help you. We are always available to help and encourage an ongoing relationship - either on retainer or ad hoc hourly as required.
5. Browser testing: Browser testing no longer means attempting to make a website look the same in browsers of different capabilities or on devices with different size screens. It does mean checking that a person's experience of a design is appropriate to the capabilities of a browser or device. We test our work in current versions of major desktop browsers including those made by Apple (Safari), Google (Chrome), Microsoft (Internet Explorer), and Mozilla Firefox. We won't test in what we deem as older browsers unless you specify otherwise. If you need an enhanced design for an older browser, we can provide a separate estimate for that. Testing popular small-screen devices is essential so that a person's experience of a design is appropriate to the capabilities of the device they're using. We test our work in various iterations of: iOS: Safari, Android: Google Chrome, Firefox. We currently don't test Blackberry OS or Blackberry QNX, Opera Mobile, Symbian or other mobile browsers. If you need us to test using these, we can provide a separate estimate for that or feel free to have your internal team carry out testing to cover the array of device sizes. Please note that some trade offs for one device over another may be required to keep the theme responsive (working smoothly on all devices).
6. Access: Materials, information and resources required from you:
a) Existing brand assets including brand guidelines, logos, fonts, colours etc
b) Website page copy e.g. FAQ, Terms and Conditions, Contact information
c) Website content - You’ll need to supply graphic files to us in an editable, vector digital format. Photographs must be in a high resolution digital format. If you choose to buy stock photographs, we can suggest stock libraries and style of photography/images. Cost of buying stock photographs, searching for stock photographs or a photo shoot is not included in this Scope of Work.
d) We will require appropriate access to the following platforms that you use: Shopify / Webflow / Wix / Squarespace, Google Analytics, Any other third party apps or platforms integrated into the existing website that you wish to continue utilising.
7. Approvals:
a) GRAVITATE will provide your appointed contact with an opportunity to review the appearance, design, copy and content of the website during the appropriate phases. At the completion of each phase, such materials will be deemed to be accepted and approved unless the Client notifies GRAVITATE otherwise within seven (7) days of the date the materials are made available to the Client via email.
b) Please check all proofs carefully for errors and omissions. GRAVITATE will not accept liability for errors overlooked after approval is made and final artwork, copywriting and website is provided.
c) If you reject any of our work within the 7-day review period, or do not approve subsequent work performed by us to remedy any points recorded as being unsatisfactory, and we, acting reasonably, consider that you have been unreasonable in any rejection of the work, we can elect to treat this contract as at an end and take measures to recover payment for the completed work before ceasing this Agreement.
d) We don't want to limit your ability to change your mind or make decisions later when you might be better informed. The price at the beginning of this contract is based on the length of time we estimate we'll need to accomplish everything you've told us you want to achieve, but we're happy to be flexible. If you want to change your mind or add anything new, that won't be a problem as we'll provide a separate estimate to cover the additional work.
e) You must provide us with clear guidelines along with the flow or specific details they may require. When such details are not provided, we will proceed with our understanding of the requirements and quote accordingly. At a later stage, if a discrepancy arises, it may lead to additional costs to accommodate the changes. Thus, it is essential that you clarify every aspect of your website development and ensure that you have been quoted on the right requirements. We operate in good faith and rely on our clients to disclose the full picture at the time of quotation.
Any discrepancy arising due to unclear requirements will not be borne by GRAVITATE.
8. Backups: The Client is responsible for maintaining their own backups of their website. GRAVITATE Digital will not be liable for restoring any Client data or websites unless the data loss is due to a negligent act or omission by GRAVITATE Digital.
9. Errors and Malfunctions: While every effort will be made to ensure that the website and any scripts or programs are free of errors, GRAVITATE Digital cannot accept responsibility for any losses incurred due to malfunctions of the website or any part of it.
10. Ownership and Copyright:
a) Website and Code Ownership - The website, graphics, and any programming code remain the property of GRAVITATE Digital until all outstanding accounts are paid in full.
b) Scripts and Software - Any scripts, web applications, PHP scripts, or software written by GRAVITATE Digital remain the copyright of GRAVITATE Digital and may only be commercially reproduced or resold with GRAVITATE Digital’s permission.
c) Client-Submitted Materials - The Client is responsible for ensuring that any materials submitted to GRAVITATE Digital do not infringe on any third-party copyrights. GRAVITATE Digital reserves the right to refuse any copyrighted material unless adequate proof of permission is provided.
11. Liability:
a) Deadlines - GRAVITATE Digital will not be liable for costs, compensation, or loss of earnings due to failure to meet agreed deadlines.
b) Client Disputes - GRAVITATE Digital will not be liable for any disputes between the Client and their customers and cannot be held responsible for any wrongdoing on the part of the Client.
c) Service Unavailability - GRAVITATE Digital will not be liable for any costs, compensation, or loss of earnings due to the unavailability of the website, its servers, software, or any material provided by third-party agents.
d) Payment Terms - Once a website has been designed and completed, the final balance of payment is due in accordance with our payment terms. Non-payment may result in legal action if necessary.
e) Software Responsibility - GRAVITATE Digital cannot take responsibility for any losses incurred from the use of software created for the Client. While care is taken to ensure the software is problem-free and accurate, the Client is ultimately responsible for ensuring that all software is functioning correctly before use.
12. Server and Testing Requirements:
a) Server Compatibility - If the website or application is developed on servers not recommended by GRAVITATE Digital, the Client is responsible for providing or seeking any additional software, support, or cooperation necessary for proper development.
b) Testing Environment - For large applications, the Client is responsible for providing a suitable testing environment that is identical to the final production environment.
c) Client Testing - The Client is expected to fully test any application or programming related to a site developed by GRAVITATE Digital before making it generally available for use. If any bugs, errors, or other issues are found after the site goes live, GRAVITATE Digital will endeavour (but is not obliged) to correct these issues to meet the functional standards outlined in the brief.
13. Browser Compatibility: GRAVITATE Digital will endeavour to ensure that any developed or designed site or application functions correctly on the server where it is initially installed and operates correctly when viewed with all major modern web and mobile browsers.
14. Design Credit: Design credit for GRAVITATE Digital is appreciated. A link to GRAVITATE Digital may appear in small type or as a small graphic at the bottom of the Client’s website. The Client also agrees that the website developed for them may be presented in GRAVITATE Digital’s portfolio.